Team Assistant

About the Role

As Team Assistant, you‘ll provide crucial administrative support to our Public Sector Solutions leadership team, creating order from complexity and enabling seamless operations across multiple time zones and priorities. You‘ll be the go-to person for coordination, problem-solving, and ensuring our team functions at peak efficiency. Key Responsibilities

Provide

professional administrative support

to PSS leaders, managing calendars, scheduling meetings, booking rooms, arranging catering, and setting up MS Teams

Handle

travel arrangements

for PSS leaders according to company policies, including bookings, visas, itineraries, and briefing materials

Process

expense claims

and manage invoices with meticulous attention to detail

Lead

global coordination

for the PSS team‘s participation in World Bank Spring & Fall events, managing logistics, invitations, registrations, and on-site arrangements

Oversee

operational onboarding

for all new PSS joiners globally, coordinating access rights, distribution list inclusion, and internal tool setup

Manage

global training logistics

for the entire PSS team

Build and maintain

strong relationships

with assistants of internal stakeholders, external partners, clients, and brokers

Anticipate needs

and proactively respond to executive requests in a timely manner

Prioritize competing demands

and follow through to successful completion

About the Team

Our Public Sector Solutions (PSS) team focuses on serving public sector institutions with non-standard buying behaviors and unique needs driven by political or budgetary considerations. We work with governments at all levels, state-backed risk pools, export credit agencies, international organizations like the World Bank and UN, and NGOs. As a global team with market units across the United States, Mexico & Latin America, UK & Ireland, ANZ & China, Switzerland, Canada, and Germany, you‘ll be part of a collaborative pool of assistants supporting the PSS team with flexibility to deliver results and balance capacity. You‘ll work closely with the Executive Office Manager for Public Sector Solutions to provide comprehensive support. About You

You thrive in fast-paced environments where no two days are the same. You‘re exceptionally organized with a keen eye for detail and take pride in anticipating needs before they arise. You‘re comfortable interacting with executives and government officials while maintaining discretion and professionalism at all times. Your communication skills are excellent, and you approach challenges with a solution-oriented mindset. We are looking for candidates who meet these requirements:

Experience in an assistant or team support role, preferably in a fast-paced, international environment

Solid knowledge of MS Office, including Outlook, Microsoft Teams, Word and Excel with willingness to use AI tools

Proven track record in coordinating travel, managing calendars, and supporting meetings and events

Experience processing expenses and invoices with attention to accuracy and compliance

Fluency in English and Spanish (written and verbal)

These are additional nice to haves:

Experience working with government officials or in public sector environments

Additional language skills beyond English and Spanish

Experience with global team coordination across multiple time zones

Knowledge of travel and expense management systems

Background in event planning or conference coordination

Our company has a hybrid work model where the expectation is that you will be in the office at least three days per week About Swiss Re Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience. Keywords: Reference Code:

136124