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Network Scaling Associate

Remote / Remote (Flexible), Massachusetts, United States of America Full Time regular

Application Deadline: February 6, 2022, 11:59PM CT for full consideration 


Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org


Estimated Date to Hire: May 9, 2022 


Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.


  • Jan 6 - Job Posting Open
  • Feb 6 - Job Posting Closes
  • Feb 28 - Conduct Phone Screens
  • Mar 14 - Conduct Virtual Interviews
  • Mar 28 - Conduct Final Interviews
  • Apr 4 - Selection, Reference Checks & Job Offer
  • May 9 -  Day One!


Are you looking for us?

You pride yourself in your organizational abilities and are skilled in supporting workflows and communication to multiple projects. You enjoy planning and coordinating virtual and in person events, with particular care to ensuring an accessible and equitable experience for participants. You are detail oriented, comfortable with meeting deadlines, a good communicator, and a skilled problem solver. Working in remote regional and national teams comes easy to you. You are excited to work toward abortion access and reproductive justice alongside our members. 


Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: women with lower income, women of color, young women, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families.  We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.


NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 50, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.


Title: Network Scaling Associate


Supervised by:  Network Scaling Manager


Supervises: N/A


Status: Full-time, non-exempt, salaried


Compensation: $54,820 - $57,562, commensurate with experience, with competitive benefits package


Location: Flexible/Remote


Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.


Position Description

The Network Scaling Associate is responsible for providing administrative and logistical support for Operation Scale Up (OSU) and the Technical Assistance department. The Network Scaling Associate supports the coordination of a project design team and  community of practice, plans in-person and virtual meetings, and provides administrative/scheduling support for the OSU leads and project manager. They have an overall interest in creating accessible, values aligned meeting and work spaces that center participants’ needs. 


The Network Scaling Associate is part of the newly formed Technical Assistance Team. They report to the Network Scaling Manager and work in close partnership with the Network Scaling Coordinator, and Technical Assistance Director in supporting the implementation of organizational plans to scale the network. The Network Scaling Associate is committed to bringing a racial, economic, and reproductive justice lens to traditional administrative competencies. Examples of NNAF technical assistance include trainings, coaching, provision of templates, frameworks, and informational tools, as well as a variety of other targeted consultative practices to support abortion funds in building up their programmatic and operational infrastructure.


Essential Job Functions 

Administrative and Team Support (approximately 60% of the position)

  • Support communication, scheduling, and workflows for design team members by:
    • Attending biweekly virtual 18-person Design Team meetings and biweekly 15-person Community of Practice meetings
    • Answering emails and inquiries from design team members, abortion fund members, and funding partners with guidance from staff.
    • Using doodle, calend.ly, or other scheduling tool to track relevant collaborators’ availability and appropriately calendar meetings
    • Updating Trello cards, Google docs, and keep project leads abreast of tasks completed in coordination with the Technical Assistance team 
  • Support the timely and accurate management of finances by:
    • Coordinating and tracking the disbursements of stipends or other funding to funds and design team members through our Salesforce system, and in alignment with our finance policies.
    • Owning the processing of reimbursements from design team members to our finance team.
  • Maintain and uphold protocol related to record storage and document management.
    • Organize Google drive and ensure best practices are maintained for file sharing and organization
    • Update Salesforce with meeting summaries, member fund updates, funder communications, etc.


Meeting Planning and Coordination (approximately 30% of the position)

  • Support in coordinating travel, assistance needs, and supplies for department, design team meetings, funder meetings, and other related convenings.
  • Research and coordinate logistics related to meeting spaces, lodging, accessibility, and more, centering a smooth, accessible, and equitable logistics experience for participants.
  • Monitor the rooming reservations, manage lodging for staff and board, and provide assistance when needed.
  • Provide on-site assistance during the in-person meetings.
  • Assist in the post design team meeting process which includes evaluations, reimbursement expenses, and transcription of notes. 


Other (approximately 10% of the position)

  • Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
  • Protect the organization by keeping information confidential.
  • Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
  • Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets. 
  • Perform other duties as assigned by supervisor.


Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.


Please note: Due to COVID-19, NNAF has suspended all travel to minimize risk of exposure for staff through the end of the year. This applies to all NNAF related work. We will update the travel suspension only when the pandemic significantly improves and conditions become safer. 


Benchmarks

  • Provides administrative support to the network scaling and Operation Scale Up (OSU) project teams through timely communication in weekly one on one meetings,  scheduling ad-hoc meetings, and document organization and creation.  
  • Plan and coordinate virtual and in person team and project meetings by ensuring a responsive, accessible, and equitable logistics experience for 100% of participants.
  • Supports the “Operation Scale Up” Design Team with communication, scheduling, and management of work flows by attending 90% of assigned OSU-related meetings, following up with notes and next steps email, and answering Design Team slack or email questions or requests within 48 hours.
  • Submit all baseline work accurately and on time every cycle.  Baseline work includes Certify (monthly) or submitting reimbursements within 90 days of expenses, work planning in Trello (keeping your own annual and quarterly work plan updated and participating in maintaining your department's), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.


Qualifications 

Job experience requirements

  • One or more years of relevant work experience.
  • Experience coordinating multiple events, projects or a program, including coordinating people involved.


Specific skill sets 

  • Highly organized and detail-oriented; must be comfortable and effective with managing logistics for event planning.
  • Strong verbal, written, and interpersonal skills.
  • Impeccable attention to timelines and ability to maintain and track weekly, monthly, quarterly ongoing projects.
  • Proficient in Google Drive. Willingness to be trained on Formstack, Alchemer (fka SurveyGizmo), and basic competency of our Salesforce database platform.
  • Ability to prioritize, manage, and deliver on multiple projects simultaneously, and follow through on issues in a timely manner; demonstrated sense of urgency and ability to work under tight deadlines.
  • Ability to use discretion when handling confidential information.
  • Good listening skills and practices.
  • Demonstrated success in relationship-building both one-on-one and in groups, good communicator.
  • Highly collaborative and able to thrive as part of a dynamic, generative, and fast-moving organizational culture; a stance that balances flexibility and rigor.


Qualities

  • Committed to abortion access and full reproductive health care for all.
  • Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
  • Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
  • Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
  • Open to giving and receiving feedback and committed to practicing this regularly.
  • Belief in bucking the trend through progressive policies to create a new vision for our future.
  • Appreciation of working with diverse staff and board in an organization committed to racial justice.


Work Environment 

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. 

  • Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing. 
  • This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
  • Must be able to conduct business in English; however, fluency in languages other than English is a plus. 
  • Smoke- and drug (illegal or recreational)-free environment.
  • Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
  • This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
  • This role requires frequent sitting. 

 

NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBTQ+, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.

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